A lot of bloggers like to do webinars. Webinars allow for more participants who can discuss a problem or several topics. As a result, the webinar format tends to be more entertaining and/or informative than a podcast or a one-on-one interview.
WordPress is great for hosting webinars. There are many useful plugins available to users that require no coding experience at all. I consider WebinarAlly one of the very best of these plugins.
Here is my very detailed step-by-step tutorial that will show you how to record webinars using WebinarAlly and YouTube Live. Beware, it is really very detailed — not kidding!
What will you learn in this post?
I will show you:
- how to set up the WebinarAlly WordPress plugin
- how to start your live streaming webinars
- what capabilities and features WebinarAlly offers
- how to end your broadcasting correctly
- how to work with your recorder webinars
Setting Up the WebinarAlly Plugin
Since WebinarAlly is a paid premium blugin, first you need to purchase it.
Once your payment goes through, you will receive a zip file containing all the plugin files.
You will need to have an
After that, log in to your WordPress dashboard and go to
Next, click on the
In the new window, navigate to the location of the zip file you have just purchased and click
Finally, click on the
As far as the basic installation of the WebinarAlly plugin is concerned — this is it.
You can now proceed to the
Here you can specify your time zone and your default Google account.
You can also change the default CSS styling code.
And you can register you purchased copy of WebinarAlly by entering your registration email address and the license key you have been given.
Streaming Your Webinars
But how do you actually make WebinarAlly record a webinar?
Here is the whole process step by step:
1. Log in to
2. Log in to your blog’s
3. Go to
4. Scroll down to the bottom of this new page and find the
5. Enable the webinar for this page and set it up the date, time, and title according to your needs.
6. To start up the webinar, click on the yellow
8. You will be asked to install two
If you are using Mozilla Firefox, then type and enter
9. Now in the same window you will have a
10. In the next popup window click
After that, you are all set up and you can start your webinar.
WebinarAlly was originally created to work with
However, you can still use WebinarAlly just the same — instead of Google Hangouts on Air, it will connect to
Inviting Webinar Participants
To invite your webinar participants (invitees), click on the first (leftmost)
A popup window will appear in which you will be able to type then names or email addresses of people you would like to invite. As you start typing names or email addresses, people with similar names and email addresses will automatically show up. You can either select from those lists or you can type away.
All your invitees need to have Google accounts or set up new ones before they will be able to connect to your webinar.
As you can see, you can also send your participants a direct link instead of an invite.
This system is limited to 10 participants.
While participants (invitees) are people who actually take part in the webinar, you can also let viewers know that you are going to be broadcasting a webinar. For example, you can let your subscribers know through your email newsletter.
You can either send them the link to the webinar page on your WordPress blog — that’s the one you created in the Streaming Your Webinars section of this post.
Or you can send them a link from the Google Hangouts window which will take them to your YouTube channel’s live streaming page. The link is located in the bottom right corner of the window.
The YouTube link is a better option for websites that are not capable of dealing with the amount of data transfer that would occur with hundreds or thousands of viewers trying to watch the stream through their server.
The number of viewers that may attend your webinar is not limited.
Once your participants accepted their invites and are visible in the Google Hangouts window, you can start broadcasting the webinar.
Once you are broadcasting it means that your webinar can be watched on your YouTube Live stream and on your WordPress blog’s webinar page.
YouTube will be recording this stream and will automatically publish it to your YouTube channel once you stop broadcasting.
Unlisting a Webinar from YouTube Live
If you don’t want your streaming webinar to be accessible to anyone and everyone, go to your YouTube account’s Live Streaming page.
There, scroll down to the
Participating in a Webinar
When participating in a webinar, I recommend using
If others can’t hear you, make sure that your
In Windows, you can check that under
By default, when a participant speaks, the software will focus on them automatically. It simply jumps between speakers as they take turns.
The webinar host can override this behavior. To do so,
This setting is especially useful when one participant wants to show a chart, a slideshow, or some other material, and you don’t want others to “steal” focus from them.
The participant wishing to share something will also need to select the
A limitation of this feature is that some software (such as
You can adjust the quality of what you are presenting by limiting your bandwidth.
You should only resort to using this feature if you have very limited internet connection. Otherwise, try to avoid low quality data transmission at all cost.
Your viewers will thank you!
Participants can chat among themselves in the Google Hangouts window.
For viewers to be able to ask questions or chat among themselves, they can do so on the YouTube Live streaming page of your webinar. It works the same as commenting under a normal YouTube video.
For your viewers to be able to chat on the webinar page of your WordPress blog, you will need to add a chat script to that page.
A simple one can be found at tlk.io. You can customize the settings and then generate a simple embed code which you copy/paste to your webinar page.
After you add the code to your webinar page, the tlk.io chat will show up on the front end.
You can sign in with your name or your Twitter or Facebook account.
Wrapping Up Your Webinar
Once you are done discussing, just say goodbye to everyone and click on the red
You will be notified that your current Google Hangout on Air has just finished.
Then, to close the Google Hangouts window click on the red
You can now go to your YouTube account’s Video Manager. There you can either edit or download your webinar recording.
To download the webinar, make sure that there is no
Once the processing has finished, click on the
You can edit the MP4 file later on your computer and then re-upload the final version of your webinar to your YouTube channel as a new publicly available video.
In case you decided to download the webinar recording, I recommend deleting the original webinar video from the Video Manager.
To do so, click on the
The WebinarAlly premium plugin for WordPress offers a full-fledged solution for bloggers who would like to create webinars. It has lots of features and relies on the robustness of YouTube Live.
I really can’t find any downsides to using it. Try it and let me know in the comments section below how you feel about it.
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